Barrel Tracking · TTB Compliance · NFC + AI
BARREL
MANAGEMENT
THAT WORKS
ON THE FLOOR.
NFC tap-to-log. Voice notes with AI extraction. Auto-generated Forms 5110.40, 5110.11, and 5110.28. Built for the distillery floor — because the 15th comes every month whether you're ready or not.
The Platform
Everything a distillery needs.
Barrel Tracking
Tap. Log. Done.
NFC tap-to-log on any smartphone. Every barrel gets a Package Identification Number, cooperage type code (C, REC, P, R — the TTB ones), fill date, entry proof, and wine gallons at fill. Standards of identity enforced at entry — bourbon blocks non-charred oak automatically. Full barrel lifecycle from fill to dump, with gauge records that satisfy 27 CFR 19.618.
TTB Compliance
No More Spreadsheets on the 14th.
Still auto-generates Forms 5110.40 (Production), 5110.11 (Storage), and 5110.28 (Processing) directly from your barrel and bottling data. Every line item computed from real transactions — not manual entry. Proof gallons rounded to 4 decimal places per TTB convention. Balance validator flags discrepancies before you file. CBMA calculator tracks your $2.70 rate and tells you exactly when you cross 100,000 proof gallons. Your reports are ready on the 1st. The deadline's the 15th. That's your two weeks back.
Consumer Experience
Barrels That Sell Themselves.
QR-linked barrel story pages. Drop event announcements. Veterans Whiskey Trail check-ins. Barrel sponsorship tiers. Turn every barrel into a marketing asset.
Built Different.
Most barrel software checks the compliance box but doesn't actually know 27 CFR Part 19. We built Still after working through the full TTB audit findings list — the perjury statement on inventory attestations, the gauge record fields auditors actually check, the beginning-of-month balance that has to match the prior month's ending balance exactly. Built in Kansas City for distillers who are doing this themselves.
| Still | Whiskey Systems | Spreadsheets | |
|---|---|---|---|
| NFC tap-to-log | ✓ | ✗ | ✗ |
| Voice notes + AI tag extraction | ✓ | ✗ | ✗ |
| Auto-generates 5110.40 / 5110.11 / 5110.28 | ✓ | ✗ | ✗ |
| Balance validator (beginning = prior ending) | ✓ | ✗ | ✗ |
| CBMA calculator + $2.70/$13.50 rate split | ✓ | ✗ | ✗ |
| Signed inventory attestation (27 CFR 19.45) | ✓ | ✗ | ✗ |
| Gauge records (27 CFR 19.618 compliant) | ✓ | ✗ | ✗ |
| Standards of identity validator at barrel fill | ✓ | ✗ | ✗ |
| Consumer QR story pages | ✓ | ✗ | ✗ |
| Predictive aging + blend AI | ✓ | ✗ | ✗ |
| Mobile-first (phone only, no desktop required) | ✓ | ✗ | ✗ |
| Starting price | $100/mo | $300+/mo | Free* |
*Free = hours of manual Pay.gov entry every month, no balance validation, and one audit finding away from a $25,000 problem.
Features
Every tool. One platform.
BARREL TRACKING
See Every Barrel at a Glance.
Interactive warehouse heatmap shows every barrel's physical location, age, spirit type, and status. Every barrel carries its full TTB package record: Package ID number, cooperage type code, fill date, wine gallons, entry proof, and proof gallons — the exact fields required by 27 CFR Subpart S. Age statement calculator flags any barrel under 4 years that needs mandatory disclosure on the label. Find any barrel in seconds. Know your 27 CFR Part 19 status at a glance.
AI-POWERED LOGGING
Talk. We'll Handle the Rest.
Walk the floor and speak your observations. Our AI extracts structured data — fill levels, color notes, aroma profiles — and logs them directly to the barrel record. No typing required. Daily records updated before the close of the next business day, the way 27 CFR 19.580 requires.
COMPLIANCE
Forms 5110.40, 5110.11, and 5110.28 — Generated.
Every production run, storage transfer, and bottling record feeds directly into your monthly TTB reports. Still auto-computes every line item and flags discrepancies before you file — because a beginning balance that doesn't match last month's ending balance is the first thing an auditor checks. Quarterly inventory attestations include the exact 27 CFR 19.45 perjury statement and generate a signed PDF for your records. The CBMA calculator tracks your annual proof gallon total and automatically applies the $2.70 and $13.50 rates at the right threshold. Export pre-filled PDFs of the official TTB forms, ready to upload to Pay.gov.
CONSUMER EXPERIENCE
Every Barrel Has a Story. Let It Tell One.
Scannable QR codes generate beautiful consumer-facing pages — barrel origin, grain bill, aging notes, tasting profile. Three states: aging, ready for release, available for sponsorship. Your tasting room's best sales tool.
Two Ways to Get Set Up.
Whether you're hands-on or want us to handle everything, we've got you covered.
Self-Install
We Ship. You Tag.
NFC tags shipped directly to your distillery. Step-by-step guided setup through the app — only requires a modern smartphone. Most operators are fully tagged and live within an afternoon.
- ✓NFC tags sized for barrel heads
- ✓App-guided placement walkthrough
- ✓Video tutorials included
- ✓Chat support during setup window
Starting from $50–150 depending on barrel count
Done For You
Most PopularWe Come to You.
A Barrel Bro's consultant comes on-site, tags your entire warehouse, configures the platform, and walks your team through everything. You walk away fully operational.
- ✓Full on-site barrel tagging
- ✓Platform configuration + staff training
- ✓Custom TTB template setup
- ✓30-day priority follow-up support
Custom quote — every distillery is different
Simple Pricing.
No surprise fees. No enterprise tiers. Just two plans that cover everything.
Starter
Get compliant and organized
- ✓NFC tap-to-log barrel tracking
- ✓Full barrel record with TTB-required fields (Package ID, cooperage code, entry proof, wine gallons, proof gallons)
- ✓Gauge record capture (27 CFR 19.618 compliant)
- ✓Monthly reports: Forms 5110.40, 5110.11, 5110.28 auto-generated
- ✓Balance validator (beginning of month = prior ending)
- ✓Signed inventory attestations with 27 CFR 19.45 perjury statement
- ✓Late-entry detection (27 CFR 19.580 next-business-day enforcement)
- ✓Warehouse location mapping
- ✓Audit-ready record export
- ✓Smart barrel search
- ✓Up to 2 user seats
- ✓Standard support
Pro
Everything IncludedTurn your barrels into a marketing engine
- ✓Everything in Starter
- ✓Unlimited barrels
- ✓CBMA calculator — $2.70/$13.50 rate split, 100k PG threshold tracker, real-time FET liability dashboard
- ✓Semi-monthly tax period calendar with deadline alerts
- ✓Standards of identity validator (bourbon, rye, corn whisky, Tennessee whisky — blocks entry at fill if rules violated)
- ✓Age statement calculator with mandatory <4yr disclosure flag
- ✓COLA tracker and formula approval tracker (TTB Forms 5100.31 and 5110.38)
- ✓Pre-filled PDF export of official TTB forms for Pay.gov upload
- ✓Voice notes + AI tag extraction
- ✓Blend AI assistant
- ✓Predictive aging alerts
- ✓QR barrel story pages
- ✓Drop event announcements
- ✓Consumer profiles + badges
- ✓Veterans Whiskey Trail + check-ins
- ✓Barrel sponsorship tiers (4 levels)
- ✓AI social card generator
- ✓Up to 5 user seats
- ✓Priority support
Annual plans available — contact us for details.
Ready to stop spending the 14th on Pay.gov?
Book a free 30-minute demo. We'll show you your Forms 5110.40, 5110.11, and 5110.28 auto-generated from real barrel data — and walk through the compliance modules that cover every item on TTB's published audit findings list.
Get in Touch